School Finance Manager / Accountant
Oratory Prep School
School Finance Manager / Accountant
£30000
Oratory Prep School, Reading
- Part time
- Permanent
- Onsite working
Posted 2 weeks ago, 19 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 7f2d9a8f2afb4b7ab05fadeedf88a57b
Full Job Description
We are seeking an enthusiastic and motivated Finance Manager/Accountant to join our high performing team. Reporting to the Business Manager / Bursar and responsible for the timely entry of all accounting transactions in the accounting system for the school / company, for each month-end close prior to production of management accounts by the Finance Business Partner (FBP).,
- Billing - Raise, termly and ad-hoc, fees and disbursements invoices to parents / bill-payers, using iSAMS billing system (training given).
- Post bank receipts and match against invoices.
- Raise bank payments for refunds, deposit returns etc.
- Reconcile customer accounts to ensure outstanding balances are complete and accurate.
- Send statements to bill-payers and correspond to chase any unpaid debt (by phone, email, letter etc).
- Ensure appropriate action is taken regarding any unpaid fees e.g. referral to group debt collection service.
- Deal with parent / bill-payer queries and requests.
- Ensure the "Purchase-to-Pay" process is correctly followed by the school.
- Purchase Orders are raised and approved using "Kefron" PO software. Ensure correct G/L coding and adequate description.
- Supplier invoices are scanned and matched with the PO. Once authorised, invoices interface to the Accounts IQ purchase ledger.
- Raise monthly payment-run requests for authorisation.
- Submit payment runs to bank for authorisation.
- Ensure all credit card transactions are fully processed, with invoices / receipts scanned and processed via Kefron.
- Reconcile supplier accounts to ensure outstanding balances are complete and accurate.
- Liaise with suppliers to deal with any queries.
- Liaise with Head Office purchase ledger team.
- Assist / run monthly payroll submission process. Ensure all necessary pay changes are implemented. Liaison with Head Office payroll team.
- Assist with staff pay queries.
- Reconcile payroll control accounts monthly (Net pay, PAYE/NI, Pensions etc).
- Liaise with Head Office treasury team to ensure correct posting and allocation bank, credit card and cash transactions.
- Collate and provide information for monthly journals re for example: accruals, deferred income, prepayments, accrued income etc.
- Provide information and answer queries of FBP or Head Office team as required.
Experienced Accountant / Bookkeeper / Administrator - Experience of independent school / childcare nursery desirable but not essential.
- AAT (Association of Accounting Technicians) or similar qualification preferred but "Qualified by Experience" welcome to apply.
- Experienced and confident user of accounting and billing systems software and IT generally.
- Strong Excel skills.
- Self-starter, able to carry out complex account reconciliations
- Payroll experience welcome.
- Willing to take on varying projects and other administrative tasks, as required, in a small office team.
- Pleasant, professional manner in dealing colleagues, parents, suppliers etc.
- Accounting software, for which training will be given, includes: Accounts IQ, iSAMS, Kefron, Magicbooking, Edupay, Google Drive / Google sheets, Gmail, etc.
Purchase ledger:
Payroll journal:
Bank and cash:
General ledger: