Finance and Systems Officer

The Finance and Systems Officer sits within the Finance Directorate, but will work closely with the Fundraising and Communications team, as well as the wider delivery teams to support accurate and timely recording of income and expenditure in the finance and CRM systems., Finance

• Day to day management and systems administration of Xero

accounting software, expenses software (ExpenseIn), and other
linked financial applications.

• Prepare payment runs and upload payments to banking system.


• Set up new suppliers in Xero and ExpenseIn.


• Process all Accounts Payable entries, including staff expense

claims in Xero finance system utilising linked applications (e.g.
expense processing software ExpenseIn).

• Process all Accounts Receivable entries in Xero, via Donorfy CRM

system (see Fundraising), and carry out aged debtor analysis and
chasing of outstanding payments.

• Carry out monthly reconciliations of bank accounts, debtors and

creditors.

• Prepare monthly management accounts journals (prepayments,

accruals, depreciation, deferred and accrued income).

• Ensure all balance sheet control accounts are reconciled monthly,

including maintaining an up-to-date fixed asset register.

• Assist with the preparation of information and documentation for

the year-end audit.
Fundraising and CRM systems administration

• Being the systems administrator for the Fundraising CRM system

(Donorfy) and linked platforms and applications (e.g. JustGiving,
Stripe, EventBright).

• Database management of Donorfy and linked platforms and

applications.

• Ensure data integrity of income recorded in Donorfy and that

backing documentation for all income is provided by the wider
team and filed against correct entry for audit purposes.

• Reconcile data between Donorfy and Xero, and where necessary,

with other linked platforms and applications.

• Ensure Gift Aid returns are correctly submitted to HMRC (via

Donorfy)

• Support with the development and implementation of new systems

and procedures.

Business partnering

• Provide training and induction to new joiners in using Donorfy and

ExpenseIn as well as for any other relevant platforms and
applications.

• Provide day to day support to the wider organisation with finance

and fundraising system queries, payment information, and supplier
queries.

• Working with budget holders to provide transaction reports,

income and expenditure reports, and updates on payments from
finance and fundraising systems to assist them to manage their
project budgets.

• Assist Finance Director and Fundraising team where necessary

with financial reporting to funders.

• The postholder will be expected to carry out all duties in line with

Access Sport policies and procedures and be prepared to
dundertake additional reasonable duties, as required., Flexibility
In order to work effectively in a changing environment, flexibility is
required from the post-holder. Any other tasks that may be requested
will be at the same level of responsibility and terms and conditions of
employment. The role will require some travel for training delivery and
to different Access Sport offices, as well as occasional unsocial hours
including evenings and weekends in accordance with the demands of
clubs and workshops.

Equal opportunities
We welcome and encourage applications from people of all
backgrounds. Access Sport is committed to creating an inclusive culture, through fostering a diverse workforce where everyone feels like they belong, differences are valued, and everyone can reach their potential. We are actively seeking to diversify and create a workplace that is welcoming for all, ensuring that our workforce is representative of wider society and the communities we support. If you need any adjustments to the recruitment process, at either application or interview stage, please contact us (details below).

We offer disabled applicants the option of requesting that their
application is considered under the terms of our Guaranteed Interview
Scheme (GIS). If you wish to apply under our GIS, please indicate this in your cover email. For more information, please visit our Join the Team page.

Equal opportunities
We welcome and encourage applications from people of all
backgrounds. Access Sport is committed to creating an inclusive culture, through fostering a diverse workforce where everyone feels like they belong, differences are valued, and everyone can reach their potential. We are actively seeking to diversify and create a workplace that is welcoming for all, ensuring that our workforce is representative of wider society and the communities we support. If you need any adjustments to the recruitment process, at either application or interview stage, please contact us, details below.

We offer disabled applicants the option of requesting that their
application is considered under the terms of our Guaranteed Interview
Scheme, GIS. If you wish to apply under our GIS, please indicate this in your cover email. For more information, please visit our Join the Team page.

Background checks
As this role may, at times, involve working in a regulated environment
with young people, any offer will be conditional to satisfactory
background checks which includes a criminal record check with the
Disclosure and Barring Service and two references.

Staff benefits
Access Sport is an exciting and dynamic place to work. We pride
ourselves on being a close-knit and well supported team with a clear
sense of purpose, delivering real impact. Inclusion is at the heart of
everything we do.

We are committed to supporting the development of our team members and, should you wish, there are opportunities for team members to get involved in different aspects of the charity, from the delivery of our programmes on the ground, to fundraising, events and advocacy.

Staff benefits include:

• Employee Assistance Programme - Access to a 24/7 confidential

helpline, counselling services and online information.

• Annual leave - 25 days annual leave (plus bank holidays and time

off between Christmas and New Year), after two years of
continuous service this increases to 26 days and after five years to
28 days.

• Healthy Living and Wellbeing Employer - We welcome staff to

embed regular exercise into their daily work lives and have
quarterly team away days.

• Flexible working and family-friendly - Hybrid and flexible working

arrangements which are family-friendly and provide flexibility
around caring responsibilities.

• New Mums and Dads, including adoptive parents, can take

enhanced maternity and paternity leave.

• Cycle to Work scheme - Cycle to work scheme, saving up to 39% off

a new bike and accessories.

• Group Life Assurance for all staff on payroll.
  
  This role would suit someone with at least 2 years' experience in a charity finance role, who has experience or knowledge of all the core accounts department processes and some understanding of different charity income streams. You might be studying for an accounting qualification (e.g. AAT or ACCA) or be qualified by experience., Essential


• Proven experience in all areas of accounts - purchase and sales

ledger, banking and cash management, basic management
accounts.

• Experience of Xero or similar cloud-based finance system.


• Excellent Microsoft Office skills, particularly excel and an ability to

quickly learn new systems.

Desirable

• Accountancy qualification or studying for (e.g. AAT, ACCA).


• Experience of Donorfy or similar CRM system.


• Experience of dealing with charitable income and an

understanding of how to account for restricted grants.

• Experience of liaising with auditors and other external

stakeholders.

Personal attributes

• Strong attention to detail, analytical and an excellent

communicator.

• Enthusiasm, energy and willingness to meet challenging demands

and work to deadlines.

• Proactive, self-motivated and able to use initiative.


• Comfortable dealing with internal and external stakeholders.


• A collaborative team player and a supportive colleague.


• A passion for Access Sport's cause and commitment to diversity

and inclusion.

In addition:

• The post holder must have the right to work in the UK.


• The post holder must be able to travel within the UK, with some

travel expected between Access Sport offices.

• The post holder may be expected to stay away for work purposes

from time to time.

Access Sport is a national charity with a vision that no one should be
excluded from the transformational benefits of community sport. We
are on a mission to make inclusion the norm in community sport by
tackling the access barriers faced by disadvantaged and disabled young people.

We do this by training, equipping, and supporting community sports
clubs, organisations, and volunteers to provide inclusive programmes,
unleashing their potential to transform the lives of underserved young
people in their local communities.

This work is either place based, Changing Places, or sport focused,
Changing Sports. All the clubs we support are invited to join our Inclusive Club Network. We then use the expertise gained through this work to effect System Change.

In 2023/24 Access Sport engaged over 20,000 disadvantaged and
disabled young people, with a strong representation from ethnically
diverse communities, girls, and previously inactive young people.

A copy of our 2022-2027 growth strategy, Stand for Inclusion, which
provides further details about our work and future development plans
can be found here on our website.